Temporary Travel & Visa Coordinator (1 year contract)

This position acquires long term visas and all other necessary travel documentation in a timely manner for General Authorities, mission presidents, missionaries, employees, dependents, etc., who will reside in a country other than that of their own citizenship. The Senior Visa Consultant is expected to resolve a wide variety of Visa documentation problems on a highly responsive and professional basis and interacts frequently with Consuls, the Missionary Department, Missionary Training Centers, area presidencies, area offices, General Authorities, and many Church departments.

Responsibilities

• Obtain Visas for missionaries and other Church travelers in the most efficient manner. This includes the development of instruction documents, preparation of forms, reviewing all information to ensure that all documentation is complete and correct before sending to consul for visa issuance. 
• Negotiate with consul or staff regarding procedures and documentation. 
• Request and account for visa related fees worldwide.
• Reviews missionary call list prior to issuance of call to advise missionary department of likely visa concerns.
• Consult with missionaries, General Authorities and other Church travelers to provide specific, individual help as needed to overcome difficult situations unique to the traveler(s) or their destination. Cross train and respond to questions and situations concerning countries other than one's own specific assignment.
• Prepare travel arrangements, itineraries and host consuls/staff/ and their families when visiting the Area. 
• Accompanies guests during visits. Accompanies senior management on visits to consulates in.
• Handle emergencies and/or high profile situations as needed. 
• Perform special projects as needed.

Qualifications

• Bachelor’s degree holder, preferably in Business Administration, Tourism, Hospitality Management, or a related field.
• At least one year of relevant work experience in travel coordination, visa processing, diplomatic services, or a similar administrative role.
• Demonstrated ability to independently resolve issues, prioritize tasks, and manage multiple deadlines effectively.
• Strong interpersonal and communication skills, with the ability to build and maintain effective working relationships with individuals from diverse cultures and backgrounds.
• Ability to quickly learn and navigate visa and travel requirements and application procedures across multiple countries.
• Strong administrative and organizational skills, with excellent attention to detail and follow-through.
• Proficient in Microsoft 365 applications, particularly Outlook, Word, and Excel, and comfortable using digital tools and online platforms for travel, visa, and document management.
• Ability to maintain accurate electronic records, manage documents and data securely, and use online systems for tracking applications, schedules, and travel arrangements.
• Strong digital literacy, with the ability to learn and adapt to new systems and technology quickly.
• Willing to work under a one-year fixed-term contract and in an onsite arrangement in Quezon City.