Team Assistant

Robert Half is partnering with a leading global investment firm to recruit a Team Assistant to join its London office.

***Team Assistant – Permanent***

Location: London

Salary: £30,000–£35,000

Working Pattern: Hybrid – 4 days in the office but open to do 5 days depending on work demands

The successful candidate will provide administrative support to senior investment professionals and a wider team of approximately 50 people. This is a varied role suited to someone who is organised, proactive and enjoys working in a busy and professional environment.

You will work closely with senior stakeholders and the wider support team, helping to ensure the day-to-day running of the Investment Team is well organised and efficient.

The Role:

Responsibilities:

• Providing day-to-day administrative support to the CIO, Managing Directors and wider Investment Team.
• Coordinating diaries, meetings and stakeholder communications.
• Arranging travel and accommodation when required.
• Managing documents, filing, scanning, printing and binding.
• Coordinating electronic signatures via DocuSign.
• Supporting conferences, events, team activities and external meetings.
• Providing holiday, lunch and ad hoc administrative cover across the wider business.
• Taking ownership of delegated tasks and ensuring they are completed accurately and on time.
• Proactively supporting senior stakeholders and anticipating administrative requirements where possible.

Requirements:

• Previous experience in a Team Assistant, Administrative Assistant, Office Assistant or similar role.
• Strong Microsoft 365 skills, particularly Outlook, PowerPoint, Word and Excel.
• Excellent organisation and time-management skills.
• The ability to manage multiple priorities and work to deadlines.
• Strong written and verbal communication skills.
• Confidence communicating with senior stakeholders.
• A proactive and practical approach to your work.
• A calm, personable and approachable manner.
• The flexibility to adapt when priorities change.

**Experience within financial services, investment management or a professional services environment would be advantageous.

Benefits

• £10 daily lunch allowance
• Hybrid working
• 25 days' annual leave plus bank holidays
• Private healthcare after probation
• Pension after probation
• Regular company and team social events
• Opportunities for development and progression

If you are an organised and proactive Team Assistant looking for a long-term opportunity within a successful global investment firm, we would be pleased to hear from you.