Back to jobs
NWSSP Legal & Risk Services
Stores & Distribution Manager
Pontypool Hybrid 5-10 yrs exp Legal Services 163 employees
Stores ManagementDistribution ManagementArchive ManagementMedical Records HandlingRisk Management
Requirements
Requires a degree or equivalent experience, a Health and Safety qualification (e.g., IOSH), and proven management experience in a stores and archive environment. Candidates must have a sound understanding of risk management and experience with medical records and distribution information systems.
Job Description
If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -
Click here for a message from our Managing Director
Click here to find out what our staff think of NWSSP
Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg
The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Job Overview
An exciting opportunity has arisen in the Professional Clinical Services department for a Stores & Distribution Manager to join the Business Support team.
The post holder will manage the distribution and archive staff based in DuPont and all associated work streams. The successful candidate will have the ability to work on an agile basis.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
Responsible for the management of Primary Care Services Stores and Distribution facilities and associated workstreams.
Responsible for the management of paper and digital archive of both live and deceased medical records.
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Detailed Job Description And Main Responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Essential Qualifications
Essential criteria
Essential criteria
Essential criteria
If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.
Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Applicant requirements
Welsh language skills are desirable
Documents to download
Name Ffion Thomas Job title Business Support Manager Email address Ffion.thomas10@wales.nhs.uk
Click here for a message from our Managing Director
Click here to find out what our staff think of NWSSP
Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg
The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Job Overview
An exciting opportunity has arisen in the Professional Clinical Services department for a Stores & Distribution Manager to join the Business Support team.
The post holder will manage the distribution and archive staff based in DuPont and all associated work streams. The successful candidate will have the ability to work on an agile basis.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job
Responsible for the management of Primary Care Services Stores and Distribution facilities and associated workstreams.
Responsible for the management of paper and digital archive of both live and deceased medical records.
- Responsible for the provision of secure and non-secure stationery to both NHS and Non-NHS contractors throughout Wales and the associated financial recharge arrangements.
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Detailed Job Description And Main Responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Essential Qualifications
Essential criteria
- Degree or equivalent experience, plus Health and Safety qualification E.G. IOSH Managing safely, Plus Specialist knowledge within a Stores and Archive environment.
- Proven management experience.
- Extensive knowledge of NHS working arrangements.
- Sound working knowledge of NHS Regulations.
Essential criteria
- Sound understanding of the Risk management and Health & safety framework
- Experience in Handling and managing Medical Records.
- Experience in using Stores & Distribution Information systems.
- Experience of procurement and tendering procedures.
- Experience in financial recharge arrangements.
Essential criteria
- Developed written and oral skills.
- Advanced analytical skills.
- Good numeracy skills.
- Good negotiation skills.
If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.
Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Applicant requirements
Welsh language skills are desirable
Documents to download
- JDPS English (DOCX, 137.3KB)
- SDMP Cymraeg (DOCX, 136.4KB)
- OH Form - IG Ffurflen (DOCX, 100.7KB)
- NWSSP Recruitment Services Privacy Notice (PDF, 404.2KB)
- NWSSP - About Us (PDF, 6.6MB)
- NWSSP - Our Benefits (PDF, 490.4KB)
- NWSSP - Buddion (PDF, 458.9KB)
- PCGC -Amdanom (PDF, 6.7MB)
- Guidance Notes for Applicants (PDF, 322.5KB)
- Integrated Medium Term Plan 2025-2028 (PDF, 15.1MB)
- Integrated Medium Term Plan 2025-2028 - Cymraeg (PDF, 18.0MB)
Name Ffion Thomas Job title Business Support Manager Email address Ffion.thomas10@wales.nhs.uk
Education
Bachelor DegreeProfessional Certificate
Skills
Stores ManagementDistribution ManagementArchive ManagementMedical Records HandlingRisk ManagementHealth And SafetyAnalytical SkillsNumeracy SkillsWritten CommunicationOral CommunicationNegotiation SkillsProcurementTendering ProceduresFinancial Recharge ArrangementsInformation Systems
About NWSSP Legal & Risk Services
Rhagoraeth ymroddedig ym maes cymorth cyfreithiol Rydym yn darparu cyngor a chynrychiolaeth gyfreithiol ar gyfer pob un o’r cyrff iechyd yng Nghymru. Mae gennym brofiad, gwybodaeth a dealltwriaeth arbenigol o faterion cyfreithiol, gweinyddol a pholisi sy’n effeithio dull gweithredu’r GIG yng Nghymru. Dedicated excellence in legal support We provide legal advice and representation for all of the health bodies in Wales. We have specialist experience, knowledge and understanding of the legal, administrative and policy issues that affect the operation of the NHS in Wales.