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VINCI Energies
VINCI Energies

Site Administrator

Choppington On-site 0-2 yrs exp Information Technology & Services 25,617 employees
Office AdministrationPurchase RequisitionsPurchase OrdersGoods ReceiptingInvoice Processing
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Requirements

The posting does not specify formal education, experience, or certification requirements. The role calls for administrative support across finance, project management, training, and coordination, with the ability to meet strict weekly timesheet deadlines and liaise with staff, contractors, customers, and suppliers.

Job Description

Omexom Job Description

Site Administrator

Job Details

  • Job Title: Site Administrator
  • Reporting to: Project Management team and Finance Business Partner
  • Business Unit: 14809 – Asti

Purpose of the Position

A Site Administrator is required by the Omexom Asti Business Unit to support our large projects. This involves carrying out general office administration, with a focus on Finance, Project Management and Training administration.

Responsibilities & Duties

Including But Not Limited To The Following

  • Raise purchase requisitions and purchase orders for the projects
  • Goods receipting and assist with processing of purchase invoices ready for payment
  • Saving delivery notes on IMS
  • Collation and input of site timesheets on a weekly basis to strict deadlines
  • Maintain employees training records and coordinate and book training courses
  • Assist and arrange travel, meetings, lunches etc
  • Administration of expenses, receipts, fuel cards etc
  • Act as a daily contact point in office for Omexom staff contractors, customers, and suppliers
  • Liaising with project teams to help and resolve issues
  • Take minutes for meetings
  • Act as a role model for Omexom Company Values

Governance

Interfaces and Relationships with Key Stakeholders

  • Business Unit General Manager
  • Finance Business Partner
  • Project Management team
  • Site based employees
  • Contractors
  • Customers
  • Suppliers

Skills

Office AdministrationPurchase RequisitionsPurchase OrdersGoods ReceiptingInvoice ProcessingTimesheet AdministrationTraining Records ManagementTraining CoordinationTravel CoordinationExpense AdministrationMeeting MinutesStakeholder CommunicationProject AdministrationFinance Administration

About VINCI Energies

In a world undergoing constant change, VINCI Energies contributes to the environmental transition by helping bring about major trends in the digital landscape and energy sector. VINCI Energies’ teams roll out technologies and integrate customised multi-technical solutions, from design to implementation, operation and maintenance. With their strong local roots and agile and innovative structure, VINCI Energies’ 2,200 business units have positioned themselves at the heart of the energy choices of their customers, boosting the reliability, efficiency and sustainability of their infrastructure and processes. VINCI Energies strives for global performance, caring for the planet, useful to people and committed to local communities. 2025: €21.6 billion // 109,000 employees // 2,200 Business Units // 60 countries

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