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Forestry Commission
SharePoint Migration Officer
Wrecclesham Hybrid 2-5 yrs exp Government Administration 2,483 employees
SharePoint AdministrationDocument ManagementInformation ManagementData ManagementDigitisation
Requirements
Candidates must have experience working independently under time demands and expertise in digitising archival materials. Proficiency in SharePoint administration and knowledge of information management systems is essential.
Job Description
This role can be based in the Northern Research Station, Roslin, Midlothian EH25 9SY or in Alice Holt Lodge, Farnham GU10 4LH with blended working. This gives you the option to work some of the week from home, and some of the week from the workplace. You will be asked to express a location preference during the application process. Please be aware that this role can only be worked in the UK and not overseas.
Job Summary
Part of the Forestry Commission family, Forest Research is a world leader in applied forest science, providing evidence and practical solutions to policy makers, forestry practitioners, land managers and anyone with green space, UK-wide. With climate and biodiversity in crisis, and an increasing number of pests and diseases, our research is more vital than ever before. We advise on how woodlands can help combat climate change. We’re identifying tree species that will thrive in the future and ways of safeguarding those species at risk. Our research supports UK timber production because fewer imports reduce carbon emissions. We provide data on forests in Scotland, Wales and England, and provide evidence of the societal benefits of woodland. We do all this working collaboratively with academia, partners and industry, nationally and internationally.
The Valuing Our Information (VOI) project was established across the whole of the Forestry Commission (FC) in recognition of the need to significantly improve the management of information. The project has a clear mission: ‘to improve Forestry Commission’s effectiveness, trust, and compliance through increasing the level of knowledge and information management maturity.’
In addition, our Digital Strategy sets out how the use of information is fundamental to Forest Research (FR) meeting its aims of protecting, expanding, and promoting sustainable woodland. These aims will be met more successfully when accurate information can be identified and found quickly. Our Data Estate Modernisation Plan provides details of the project which will help us meet these targets.
Job Description
As part of the IT Data and Information team, the Forest Research SharePoint Migration Officer will help bring about change to both physical and digital records management. The role will have two main objectives: to support staff as they migrate data away from traditional file shares to the SharePoint solution, and to carry out any digitisation of records in line with policies and procedures.
In addition, the postholder will undertake other tasks as directed to support activities outlined in FR’s Data and Digital Strategies.
Key Work Areas:
Supporting Delivery of SharePoint Migration Project
The postholder will work across all areas of FR to assist in the delivery of the SharePoint migration project. They will work with teams to identify, plan and migrate files from legacy file storage to the SharePoint solution. This will require providing support and guidance throughout the process to help users understand the benefits and best practice for managing data. Therefore, the successful candidate will have a sound knowledge of creating and managing document libraries and SharePoint Architecture.
Supporting Delivery of the Forestry Commission VOI Programme
The postholder will work with the Digital Practice Lead and Data & Information Lead to support delivery of the FC Valuing Our Information Programme. They will engage with teams across FR to embed a culture of excellent information management practices, ensuring that information assets are recorded in the FR Information Asset Register (FRIAR). They will also ensure that the management and storage of physical and digital records is complaint with FR policy and legislation such as UK GDPR.
Digitisation of Paper Records
The successful candidate will be responsible for the digitisation of FR’s paper-based archive. They will work with FR Science teams and Information Asset Owners to evaluate records and plan retention and disposal activities in accordance with FR Data Lifecycle Management processes.
Given the nature of the work with physical records, there is a manual handling aspect to the role, and the postholder will be mainly office-based.
As part of the IT Data and Information team, the Forest Research SharePoint Migration Officer will help bring about change to both physical and digital records management. The role will have two main objectives: to support staff as they migrate data away from traditional file shares to the SharePoint solution, and to carry out any digitisation of records in line with policies and procedures.
In addition, the postholder will undertake other tasks as directed to support activities outlined in FR’s Data and Digital Strategies.
Key Work Areas:
Supporting Delivery of SharePoint Migration Project
The postholder will work across all areas of FR to assist in the delivery of the SharePoint migration project. They will work with teams to identify, plan and migrate files from legacy file storage to the SharePoint solution. This will require providing support and guidance throughout the process to help users understand the benefits and best practice for managing data. Therefore, the successful candidate will have a sound knowledge of creating and managing document libraries and SharePoint Architecture.
Supporting Delivery of the Forestry Commission VOI Programme
The postholder will work with the Digital Practice Lead and Data & Information Lead to support delivery of the FC Valuing Our Information Programme. They will engage with teams across FR to embed a culture of excellent information management practices, ensuring that information assets are recorded in the FR Information Asset Register (FRIAR). They will also ensure that the management and storage of physical and digital records is complaint with FR policy and legislation such as UK GDPR.
Digitisation of Paper Records
The successful candidate will be responsible for the digitisation of FR’s paper-based archive. They will work with FR Science teams and Information Asset Owners to evaluate records and plan retention and disposal activities in accordance with FR Data Lifecycle Management processes.
Given the nature of the work with physical records, there is a manual handling aspect to the role, and the postholder will be mainly office-based.
Person specification
Essential Criteria:
The below criteria are desirable only. These will not be assessed throughout the recruitment process but will be used in the event of tied scores between candidates.
We'll assess you against these behaviours during the selection process:
Your career
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Please apply at Civil Service Jobs - GOV.UK, you will be asked to supply:
Shortlist
The panel will select a shortlist of candidates whose applications best demonstrate suitability for the role, by considering the evidence provided against the Essential Criteria set out in the Person Specification. Failure to address any or all of these may affect your application.
Sift will take place week commencing 20 July 2026.
Interviews are planned to take place week commencing 27 July on MS Teams.
At the Interview stage, you will be assessed on your experience and the 3 following behaviours: Changing and Improving, Delivering at Pace, and Working Together.
If we receive a large volume of applications, then we will sift on CV and the Personal Statement. Candidates will be expected to answer questions on all behaviours listed at the interview stage.
Candidates who are judged to be a near miss at interview may be considered for other positions in Forest Research which may be at a lower grade but have a potential skills match.
Diverse perspectives and experiences are critical to our success and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role.
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Visa Sponsorship
FR Holds a Licence To Sponsor Skilled Workers Under The Home Office Points-based Immigration System. Candidates Wishing To Apply Should Note That The Likelihood Of Obtaining Sponsorship Would Depend On An Assessment Of This Role Against Defined Criteria, Which Include:
For further details, please refer to the Sponsorship for Skilled Workers – guidance for applicants and managers on our website.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FR HR Services by email: hr.services@forestresearch.gov.uk you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
Job Summary
Part of the Forestry Commission family, Forest Research is a world leader in applied forest science, providing evidence and practical solutions to policy makers, forestry practitioners, land managers and anyone with green space, UK-wide. With climate and biodiversity in crisis, and an increasing number of pests and diseases, our research is more vital than ever before. We advise on how woodlands can help combat climate change. We’re identifying tree species that will thrive in the future and ways of safeguarding those species at risk. Our research supports UK timber production because fewer imports reduce carbon emissions. We provide data on forests in Scotland, Wales and England, and provide evidence of the societal benefits of woodland. We do all this working collaboratively with academia, partners and industry, nationally and internationally.
The Valuing Our Information (VOI) project was established across the whole of the Forestry Commission (FC) in recognition of the need to significantly improve the management of information. The project has a clear mission: ‘to improve Forestry Commission’s effectiveness, trust, and compliance through increasing the level of knowledge and information management maturity.’
In addition, our Digital Strategy sets out how the use of information is fundamental to Forest Research (FR) meeting its aims of protecting, expanding, and promoting sustainable woodland. These aims will be met more successfully when accurate information can be identified and found quickly. Our Data Estate Modernisation Plan provides details of the project which will help us meet these targets.
Job Description
As part of the IT Data and Information team, the Forest Research SharePoint Migration Officer will help bring about change to both physical and digital records management. The role will have two main objectives: to support staff as they migrate data away from traditional file shares to the SharePoint solution, and to carry out any digitisation of records in line with policies and procedures.
In addition, the postholder will undertake other tasks as directed to support activities outlined in FR’s Data and Digital Strategies.
Key Work Areas:
Supporting Delivery of SharePoint Migration Project
The postholder will work across all areas of FR to assist in the delivery of the SharePoint migration project. They will work with teams to identify, plan and migrate files from legacy file storage to the SharePoint solution. This will require providing support and guidance throughout the process to help users understand the benefits and best practice for managing data. Therefore, the successful candidate will have a sound knowledge of creating and managing document libraries and SharePoint Architecture.
Supporting Delivery of the Forestry Commission VOI Programme
The postholder will work with the Digital Practice Lead and Data & Information Lead to support delivery of the FC Valuing Our Information Programme. They will engage with teams across FR to embed a culture of excellent information management practices, ensuring that information assets are recorded in the FR Information Asset Register (FRIAR). They will also ensure that the management and storage of physical and digital records is complaint with FR policy and legislation such as UK GDPR.
Digitisation of Paper Records
The successful candidate will be responsible for the digitisation of FR’s paper-based archive. They will work with FR Science teams and Information Asset Owners to evaluate records and plan retention and disposal activities in accordance with FR Data Lifecycle Management processes.
Given the nature of the work with physical records, there is a manual handling aspect to the role, and the postholder will be mainly office-based.
As part of the IT Data and Information team, the Forest Research SharePoint Migration Officer will help bring about change to both physical and digital records management. The role will have two main objectives: to support staff as they migrate data away from traditional file shares to the SharePoint solution, and to carry out any digitisation of records in line with policies and procedures.
In addition, the postholder will undertake other tasks as directed to support activities outlined in FR’s Data and Digital Strategies.
Key Work Areas:
Supporting Delivery of SharePoint Migration Project
The postholder will work across all areas of FR to assist in the delivery of the SharePoint migration project. They will work with teams to identify, plan and migrate files from legacy file storage to the SharePoint solution. This will require providing support and guidance throughout the process to help users understand the benefits and best practice for managing data. Therefore, the successful candidate will have a sound knowledge of creating and managing document libraries and SharePoint Architecture.
Supporting Delivery of the Forestry Commission VOI Programme
The postholder will work with the Digital Practice Lead and Data & Information Lead to support delivery of the FC Valuing Our Information Programme. They will engage with teams across FR to embed a culture of excellent information management practices, ensuring that information assets are recorded in the FR Information Asset Register (FRIAR). They will also ensure that the management and storage of physical and digital records is complaint with FR policy and legislation such as UK GDPR.
Digitisation of Paper Records
The successful candidate will be responsible for the digitisation of FR’s paper-based archive. They will work with FR Science teams and Information Asset Owners to evaluate records and plan retention and disposal activities in accordance with FR Data Lifecycle Management processes.
Given the nature of the work with physical records, there is a manual handling aspect to the role, and the postholder will be mainly office-based.
Person specification
Essential Criteria:
- Experience of working independently under multiple time demands and deadlines, with sound judgement in time management.
- Expertise in the digitisation of archival materials.
- Proficiency in using information and records management systems and processes that support governance and risk management.
- Skilled in administering SharePoint, including all document management functions within the platform.
The below criteria are desirable only. These will not be assessed throughout the recruitment process but will be used in the event of tied scores between candidates.
- Knowledge of relevant legislation, standards and procedures in relation to records management, including the Data Protection Act, GDPR, the Freedom of Information Act and Environmental Information Regulations.
- Experience with Adobe Acrobat Pro for creating accessible documents.
- Experience with managing and digitising legacy media types.
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Delivering at Pace
- Working Together
Your career
- Excellent professional development opportunities which are tailored to your role, with paid professional membership subscriptions, mentoring, and Civil Service Learning available to all
- access to world class laboratory facilities, as well as state of the art buildings within forest or science park settings
- flexible working options such as: up to two days flexi leave per month, blended working, part-time working, paid special leave, career breaks, and unpaid leave. Parents and carers will be supported to enable you to manage work and family responsibilities
- A generous annual leave allowance of 25 days on entry increasing by 1 day each year to a maximum of 30 days (pro-rata for part-timers). Plus 2.5 days of additional leave and 8 days’ paid bank/public holidays
- A culture which promotes a diverse and inclusive work environment
- A range of wellbeing benefits including Employee Assistance Programme 24/7
- We want you to feel part of something bigger and we encourage a community feel in our workplaces, with everything from cookery competitions to Pilates and fell running, plus topical talks at Wellbeing Wednesdays and Feelgood Fridays
- Paid volunteering leave of 3 days per year so you can give back to your community and charitable causes by sharing your skills and time
- a highly competitive Civil Service Pension of 28.97% of your salary
- an employee benefits scheme offering discounts on groceries, gym memberships, holidays, days out, online retailers and high street shops
- Cycle to Work scheme and Interest free loans
- Free parking is offered on-site, alongside electric car charging ports
- With maternity, adoption, and/or shared parental leave there’s the flexibility to have up to 26 weeks full pay, followed by 13 weeks statutory pay and a further 13 weeks unpaid leave. Paternity leave of up to two weeks is available with full pay.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Please apply at Civil Service Jobs - GOV.UK, you will be asked to supply:
- A CV – setting out your career history, highlighting specific responsibilities and achievements that are relevant for this role
- A Personal Statement – (limited to 500 words) explaining how you consider your personal skills, qualities and experience meet the essential criteria as outlined in the person specification.
- Submit a 250-word Statement for each of the 3 Behaviours listed: Changing and Improving, Delivering at Pace, and Working Together.
Shortlist
The panel will select a shortlist of candidates whose applications best demonstrate suitability for the role, by considering the evidence provided against the Essential Criteria set out in the Person Specification. Failure to address any or all of these may affect your application.
Sift will take place week commencing 20 July 2026.
Interviews are planned to take place week commencing 27 July on MS Teams.
At the Interview stage, you will be assessed on your experience and the 3 following behaviours: Changing and Improving, Delivering at Pace, and Working Together.
If we receive a large volume of applications, then we will sift on CV and the Personal Statement. Candidates will be expected to answer questions on all behaviours listed at the interview stage.
Candidates who are judged to be a near miss at interview may be considered for other positions in Forest Research which may be at a lower grade but have a potential skills match.
Diverse perspectives and experiences are critical to our success and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role.
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Visa Sponsorship
FR Holds a Licence To Sponsor Skilled Workers Under The Home Office Points-based Immigration System. Candidates Wishing To Apply Should Note That The Likelihood Of Obtaining Sponsorship Would Depend On An Assessment Of This Role Against Defined Criteria, Which Include:
- Whether the Job role has been identified as being a Critical Role in FR, which has been identified in the Workforce Plan, and / or
- Whether the Job role is a known Capability gap, which has been identified in the Workforce Plan for the relevant Centre, and
- Evidence of significant recruitment challenges in filling the Job role previously
For further details, please refer to the Sponsorship for Skilled Workers – guidance for applicants and managers on our website.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : hr.services@forestresearch.gov.uk
- Email : hr.services@forestresearch.gov.uk
- Email : hr.services@forestresearch.gov.uk
Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FR HR Services by email: hr.services@forestresearch.gov.uk you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
Skills
SharePoint AdministrationDocument ManagementInformation ManagementData ManagementDigitisationRecords ManagementTime ManagementComplianceData ProtectionTeam CollaborationProject SupportUser SupportPolicy AdherenceArchival MaterialsManual HandlingData Lifecycle Management
About Forestry Commission
What do we do? We provide grants, licences and advice to private woodland owners to encourage new tree planting and to help keep private forests under sustainable management. Our plant health officers inspect wood imports at ports to minimise the risk from foreign pests and diseases. Our experts work with local authorities and landowners to contain and control any spread. We licence tree felling to protect our woodlands for generations to come.
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