Resilience Secretary

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website -

Position

An exciting opportunity has arisen for a Resilience Secretary based at Ailsa Hospital. This post is offered on a fixed-term basis for 6 months.

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

This post is offered on a 6-month fixed term basis with the potential for an extension

Hours

36 hours per week.

From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will be reduced. Full-time hours will reduce from 37 to 36 hours (pro rata for part-time staff) without loss of earnings.

What You Will Do

• To assist and support the Resilience Team in the fulfilment of their roles/responsibilities by providing high level administrative and secretarial support.
• To support the Resilience Team in providing a high-level administrative service including diary management and minute taking.
• To ensure actions are taken efficiently and delivered to high professional standards.
  
  

For further information on the role please click the link below to view the job description.

Knowledge, Training And/or Experience Required For This Post

• Education to HND level in Business Administration or equivalent administrative experience
• In-depth knowledge of Microsoft Office Software packages
• Understanding of the health and care sector
  
  

Experience And Skills

• Working effectively as part of a team
• Experience of diary management
• Ability and experience to compile letters/emails and responses to meet users needs
• Experience of taking accurate minutes of meetings to final draft stage
• Dealing with numerous concurrent tasks, often working to tight deadlines and within challenging timescales
• Logical application, attention to detail and persistence and determination, regardless of task
• Production of high standard of documentation
  
  

For further information on the requirements for the role please click the link below to view the person specification.

If you would like to find out more about the role, please contact Lorette Dunlop, Head of Organisational Resilience at .

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional Information For Candidates

• You should apply for this post by completing the application process on NHS Jobs Scotland.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on NHS Jobs Scotland, please follow this link:
• To view our accessibility statement, please follow this link:
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
• Please contact JobTrain Candidate Support Hub: - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.