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The Payroll Administrator will support the accurate and timely processing of bi-weekly and monthly payrolls for UK employees, ensuring all payroll activities are completed in line with HMRC legislation and company procedures. The role will involve managing employee payroll records, administering timesheets, processing expenses, supporting pension administration and handling payroll-related queries. The successful candidate will also assist with weekly job costing, payroll reconciliations, financial reporting and the administration of new starters and leavers, while maintaining accurate records and ensuring confidentiality across all payroll and finance activities.
Payroll processingExcelData entryHMRC legislationPension administration
Requirements
The ideal candidate should possess strong Excel and data entry skills with a high level of accuracy and attention to detail. Excellent communication and organisational skills are required to manage deadlines and handle sensitive payroll information.
Job Description
Payroll Administrator (Finance Support)
Department: Accounts
Employment Type: Permanent - Full Time
Location: Alternative Heat Head Office
Reporting To: Finance Manager
Description
Job Overview:
The Payroll Administrator will support the accurate and timely processing of bi-weekly and monthly payrolls for UK employees, ensuring all payroll activities are completed in line with HMRC legislation and company procedures. The role will involve managing employee payroll records, administering timesheets, processing expenses, supporting pension administration and handling payroll-related queries. The successful candidate will also assist with weekly job costing, payroll reconciliations, financial reporting and the administration of new starters and leavers, while maintaining accurate records and ensuring confidentiality across all payroll and finance activities.
What You'll be Doing
Payroll Processing
- Assist with the preparation and processing of bi-weekly and monthly payrolls for UK employees.
- Collect, validate and input payroll data including hours worked, overtime, bonuses, deductions and statutory payments.
- Ensure payroll is processed accurately and in line with HMRC legislation and company policies.
- Support the administration of SSP, SMP, SPP and other statutory payments.
- Maintain accurate employee payroll records and payroll databases.
- Assist with pension administration, including enrolment, contributions and auto-enrolment compliance.
- Respond to payroll-related queries from employees in a timely and professional manner.
Timesheet Administration
- Receive, review and validate employee and subcontractor timesheets.
- Investigate discrepancies, missing information or approval issues.
- Ensure timesheets are authorised and processed within payroll deadlines.
- Produce weekly labour reports from approved time records.
Weekly Job Costing
- Allocate labour hours and costs accurately to projects.
- Prepare weekly labour costing reports for operational and finance teams.
- Reconcile payroll labour costs to job costing systems.
Finance & Payroll Journals
- Prepare bi-weekly and monthly payroll journals.
- Reconcile payroll control accounts and investigate variances.
- Support month-end and year-end payroll reconciliations.
Employee Expenses
- Review employee expense claims for accuracy and policy compliance.
- Process approved expense claims through payroll or accounts payable.
- Ensure correct VAT treatment where applicable.
- Maintain supporting documentation for audit purposes.
New Starters & Leavers
- Set up new employees on payroll systems, ensuring all required documentation is received.
- Verify payroll information.
- Process employee leavers, including final payments, holiday pay calculations and statutory forms.
Compliance & Reporting
- Support payroll compliance with HMRC, pension and employment legislation.
- Assist in the preparation of payroll reports and management information.
- Maintain strict confidentiality of employee and payroll data.
- Support internal and external audit requests relating to payroll records.
General Administration
- Maintain organised payroll and HR filing systems.
- Assist with payroll year-end activities including P60s, P11Ds and other statutory reporting.
- Support continuous improvement of payroll processes and procedures.
- Provide administrative support to the Payroll & Finance teams as required.
What You Need to Have
- Strong Excel and data entry skills.
- High level of accuracy and attention to detail.
- Ability to work to strict deadlines.
- Strong communication and organisational skills.
- Ability to maintain confidentiality and handle sensitive information.
Skills
Payroll processingExcelData entryHMRC legislationPension administrationTimesheet administrationJob costingFinancial reportingPayroll reconciliationExpense managementAttention to detailCommunication skillsOrganisational skillsConfidentiality