Requirements
Candidates should have experience working as a PA or administrator supporting senior leaders at a Director or VP level. Proficiency in Microsoft Office tools and strong organizational, communication, and interpersonal skills are essential for this position.
Job Description
Location: Hybrid – 3 days a week at VHQ, Crawley
Hours: 37.5 per week, Monday to Friday
Contract Type: Permanent
Salary: Competitive
Closing Date: 25th September 2026
In a nutshell
At Virgin Atlantic, we believe everyone can take on the world. Behind every great journey is a team of people working together to make it happen, and our Finance team plays a vital role in supporting the business and helping us achieve our ambitions.
We’re looking for an organised, proactive and personable PA to provide high-quality administrative support to our Finance Leadership Team.
The role
Reporting to the SVP Finance & VP Finance Planning you’ll support up to three Vice Presidents across the Finance Leadership Team, helping them manage their time effectively and ensuring the wider Finance directorate operates smoothly.
You’ll work closely with the Finance Executive Assistant and the wider PA community to provide consistent, efficient and professional support. From diary management and meeting coordination to travel arrangements, recruitment administration and team events, you’ll be trusted to keep things organised and moving forward.
You’ll also act as a central point of contact for a range of administrative, IT and compliance-related requirements, helping to standardise processes and create a positive, energetic atmosphere across Finance.
You’ll be responsible for:
- Proactively managing diaries, resolving conflicts and ensuring sufficient time for preparation.
- Coordinating meetings, rooms, venues, facilities, pre-reading and information packs.
- Supporting travel arrangements, including flights, accommodation and visas.
- Maintaining holiday, sickness and departmental compliance registers.
- Providing support with expenses, invoices, purchase orders and stationery ordering.
- Coordinating recruitment administration, new starter induction, IT access and equipment.
- Acting as a central point of contact for IT-related requirements and issues.
- Supporting the Finance Executive Assistant with directorate events and other activities.
- Building strong relationships with colleagues, suppliers, visitors, contractors and other Virgin Group companies.
About you
You’ll have experience working as a PA or administrator supporting senior leaders, ideally at Director or VP level. You’ll be highly organised, confident managing competing priorities and comfortable working independently.
You’ll bring:
- Excellent planning, organisation and prioritisation skills.
- Strong communication and interpersonal skills, with the confidence to work with people at all levels.
- Experience using Microsoft Office tools, including Outlook, Teams, Word, Excel, Visio and PowerPoint.
- The ability to produce clear, well-structured documents and information packs.
- A high level of discretion, confidentiality and integrity.
- A proactive, collaborative approach and a willingness to find solutions.
If you’re someone who enjoys making things happen, takes pride in providing excellent support and can bring energy and structure to a busy leadership environment, we’d love to hear from you.
Be yourself – Our differences make us stronger
Virgin Atlantic are committed equal opportunities employers and positively encourage applications from suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity. Diversity brings strength which is why we strive to provide an inclusive environment where individuality is celebrated, and we can ignite the potential of our forward-thinking mix of people.
Please be aware as part of our recruitment process we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role you have applied for. These may include application questions, video interviews or online testing. Please feel free to contact us at recruitment@fly.virgin.com if there are any reasonable adjustments to our process that you would like us to consider, for example use of hearing loops, sign language interpreter etc. Please don’t hesitate to reach out if there are any issues preventing you from being at your best during your application or assessment process. Any issues raised after your assessment is completed or once a decision has been made will be too late for us to consider within our process.