Davies
Onboarding Coordinator
Requirements
Requires experience or understanding of Learning & Development and the English Apprenticeship Levy within a regulatory environment. Candidates should possess strong organizational skills, IT proficiency, and the ability to work independently in a remote setting.
Job Description
Department: Consulting
Location: Home United Kingdom
Description
The Onboarding Coordinator sits within the Operations Team and plays a key role in ensuring a positive onboarding experience for learners and clients. The successful candidate will support the delivery of efficient, compliant and process-driven learner onboarding activities, helping to maximise apprenticeship starts and maintain high levels of client satisfaction.
This role requires excellent organisational skills, strong attention to detail and the ability to manage multiple tasks simultaneously. The Onboarding Coordinator will work closely with colleagues across Client Success, Compliance and Operations to ensure all learners are onboarded accurately and in line with current DfE Funding Rules.
Key Responsibilities
- Coordinate and support the end-to-end learner onboarding process, ensuring all onboarding activities are completed accurately and within agreed timescales.
- Complete process-driven onboarding tasks, maintaining accurate learner records, documentation and system updates throughout the onboarding journey.
- Track and monitor upcoming apprenticeship start dates, learner volumes and onboarding progress to support the achievement of monthly start targets.
- Liaise with learners, employers and internal teams to ensure all onboarding requirements are completed and any issues are resolved promptly.
- Work collaboratively with the Client Success Team to support client queries relating to learner onboarding.
- Monitor work-in-progress activities and proactively follow up on outstanding documentation and onboarding requirements to support timely learner starts.
- Update clients on apprentice onboarding progress, upcoming starts and learners approaching programme completion and highlighting any required actions.
- Maintain Apprenticeship Service Account records, ensuring apprentices are correctly uploaded and funding requirements are met.
- Work closely with the Compliance Team to ensure all onboarding documentation is complete, accurate and compliant with DfE Funding Rules and internal policies.
- Prepare internal communications and updates regarding onboarding progress, apprentice approvals, upcoming starts and operational activity.
- Identify opportunities for continuous improvement within onboarding processes, systems and client experience.
- Complete all mandatory training and Continuing Professional Development (CPD) activities in a timely manner and actively seek opportunities for personal development.
- Experience or understanding of Learning & Development, ideally within a FE & Skills provider, with experience and knowledge of the English Apprenticeship Levy
- Experience of Onboarding learners to Apprenticeship programmes in line with DfE Funding Rules
- Understanding of vocational qualifications including Apprenticeships and Functional Skills
- Experience of working within a regulatory environment
- Experience of working positively both within a team and independently
- Experience of working remotely and self-motivating time management
- Experience working with databases/platforms (Desirable – experience of using Aptem)
- Good analytical abilities and able to be decisive
- An ability to analyse a situation with employers or Apprentices and adapt the communication accordingly, to offer appropriate information, advice, support and guidance
- Excellent written, verbal and presentation skills, with confidence to deal with senior stakeholders
- Excellent IT skills, including all Microsoft office packages
- Ability to maintain discretion and confidentiality at all times
- Experience of working in client facing environments or high internal customer care departments with a positive service approach
- Self-motivated, process-driven, organised with strong attention to detail and ability to manage own workload and meet deadlines
- An understanding of Insurance and Financial Service industry including clients and professional bodies (Desirable)
Skills
About Davies
We are a specialist professional services and technology firm, working in partnership with leading insurance, highly regulated and global businesses. We help our clients to manage risk, operate their core business processes, transform and grow. We deliver specialist professional services and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation & risk, forensic accounting, customer experience, human capital, digital transformation & change management. Our global team of more than 8,500 professionals operate across 20+ countries, with large operational centres in the UK & U.S. Over the past ten years Davies has grown its annual revenues more than 25-fold, invested heavily in research & development, innovation & artificial intelligence (“AI”), platform integration & underlying business systems, colleague development, and client service. Today the group serves more than 1,700 insurance, financial services, public sector, and other highly regulated clients.