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Moore Kingston Smith
Office Administrator (Professional Services)
Reigate and Banstead Hybrid 2-5 yrs exp£32k – £35k / year
Administrative supportClient administrationBilling supportCorrespondenceOffice coordination
Requirements
Candidates should have previous administrative experience, ideally within a professional services environment such as accountancy or financial services. Strong organizational skills, proficiency in Microsoft Office, and a professional, proactive approach are essential for this role.
Job Description
Office Administrator (Professional Services)
Application Deadline: 28 November 2026
Department: Secretarial
Employment Type: Permanent - Full Time
Location: Redhill
Reporting To: Partners
Compensation: £32,000 - £35,000 / year
Description
We are looking for an organised and proactive Office Administrator to join our Redhill office. You will provide administrative support to Partners, Managers and the wider team, helping to ensure the smooth day-to-day running of the office. This is a varied role involving client administration, billing support, correspondence and general office coordination
The role would suit someone with previous administrative experience, ideally gained within an accountancy firm, financial services organisation or similar professional services environment.
This role is based at our Redhill office, with an expectation to work on-site five days a week. Some flexibility to work from home may be available, depending on business needs.
The role would suit someone with previous administrative experience, ideally gained within an accountancy firm, financial services organisation or similar professional services environment.
This role is based at our Redhill office, with an expectation to work on-site five days a week. Some flexibility to work from home may be available, depending on business needs.
Key Responsibilities
- Maintain accurate client and contact records using the firm's internal systems.
- Assist with new client onboarding and related administration.
- Prepare monthly draft client bills for review and approval.
- Prepare and distribute correspondence, documents and emails.
- Provide general administrative support to Partners, Managers and colleagues.
- Handle incoming calls, emails, post, scanning and filing.
- Coordinate office supplies and help maintain tidy, organised meeting rooms and communal areas.
- Assist with organising meetings and events, including invitations, venue bookings and
catering arrangements. - Support other administrative tasks as required to ensure the smooth running of the
office.
Skills, Knowledge & Expertise
- Previous experience in an administrative role, preferably within accountancy, financial services or a similar professional services environment.
- Good IT skills, including Microsoft Office, with the ability to learn new systems.
- Strong organisational skills and the ability to manage multiple tasks.
- Good attention to detail and accuracy.
- Clear and professional written and verbal communication skills.
- A friendly, helpful and professional approach when dealing with clients and colleagues.
- Ability to work independently and as part of a team.
- A flexible, proactive attitude and willingness to support others.
- Experience with client administration, billing or onboarding would be advantageous, although training on our internal systems will be provided.
Job Benefits
Skills
Administrative supportClient administrationBilling supportCorrespondenceOffice coordinationMicrosoft OfficeData entryClient onboardingDocument preparationCommunication skillsOrganizational skillsAttention to detailTime managementTeamwork