Logistics Scheduler - Depot Operations

We are recruiting for a Transport Scheduler. In this role, you will coordinate the day-to-day planning of deliveries, installations, drivers and vehicles, ensuring work is carried out safely, efficiently and to a high standard. By maximising fleet utilisation, managing schedules and working closely with operational teams, you will play a key part in delivering excellent service to our customers and supporting the success of the business.

You Make Things Happen

At Rhenus, we believe everyone plays a crucial role. Whether you’re driving a truck, managing inventory or handling customer enquiries, your actions drive our success.  We value practical solutions and quick decisions, empowering you to take ownership and make a difference. 

The future isn’t just built by the company – it’s shaped by each of us, working together.  Join our Rhenus community to make an impact and grow alongside a team of passionate people who are dedicated to making a difference.

#empoweredbyyou

Main duties:

• Provide efficient and effective scheduling and planning of all deliveries/collections and installations, making optimum use of vehicles, crews and partners.

• Provide efficient and effective scheduling and planning for all overnight and non-UK jobs to minimise costs

• Book partners and sub-contractors, agree pricing and raise Purchase orders for the work

• Advise Partners of their workload to include start times and loading of their vehicle

• Provide named crew and vehicle detail requests within the time scale requested

• Print the daily schedule and vehicle paperwork and distribute as required

• Ensure all Rhenus crews are aware of their start times for the following days work

• Review workload 5 days in advance for pre-planning of additional crews/partners, skill set requirements and vehicle availability

• Manage the day-to-day relationship with subcontractors, monitoring quality and performance.

• Notify Business Unit Coordinators and management of any issues that arise that may affect their jobs

• Liaise closely with the warehouse for loading vehicles

• Support the Transport manager in the daily operation of the transport department

• Arrange vehicle availability and bookings for PMI, MOT

• Schedule crews for training as and when required and ensure the training is maintained

• Supervise drivers on a day-to-day basis as required for scheduling.

• Issue petty cash and night out money as required in line with company process

• Approve and book accommodation as required

• Escalate any issues to the Transport Manager as required

• Review processes and systems and suggest improvements

• Check and sign off all partner subcontractor Purchase orders

• Work closely with Business Unit teams for planning of jobs

• Ensure correct tools and tackle has been requested for the jobs

• Ensure crews are aware of the PPE required for their days run

• Attend meetings or calls as and when required

• Send out daily handover communication to the warehouse for loading priority

• Sign off holiday requests

• Complete Return to work interviews in the absence of the Transport manager

• Be available to call out of hours in exceptional circumstances

• Ensure working times are in compliance with the working time directive

• Minimum 1 year's experience in a transport scheduling, logistics or similar operational role
• Good communication and relationship-building skills
• Proficient in Microsoft Outlook, Word and Excel
• Able to work effectively as part of a team and build strong working relationships
• Excellent planning, organisation and workload prioritisation skills
• Strong attention to detail and accuracy
• Ability to solve problems and make decisions in a fast-paced environment
• Able to remain calm under pressure and adapt to changing operational demands