HR and Office Coordinator

Why This Role Matters:

The HR & Office Coordinator provides dependable execution support across HR administration, HR platform maintenance and UK office management. The role enables the HR Business Partner to remain accountable for payroll, recruitment, employee relations and HR process outcomes by maintaining the platform, data, records and recurring processes that make delivery reliable.

Core Responsibilities:

HR Platform Maintenance & User Administration

• Maintain the HR platform, including employee records, organisational data, documents and routine system updates.
• Complete routine user administration, access changes, workflow checks and first-line user support within approved controls.
• Monitor data completeness and accuracy, resolve routine issues and escalate material system, access or data-quality risks to the HR Business Partner.
• Maintain system guidance, process instructions and recurring platform tasks to support consistent use.

HR Process & Data Administration

• Coordinate joiner, mover and leaver administration, checklists and internal notifications.
• Maintain employee files, trackers, probation dates, fixed-term dates and mandatory documentation.
• Collate payroll inputs and support benefits administration and routine employee-data checks.
• Provide administration for performance, salary review, promotion and other scheduled HR processes.

Recruitment & Onboarding Coordination

• Coordinate vacancy administration, interviews, candidate communications and recruitment records.
• Support offers, checks, references, onboarding documents and induction schedules.
• Maintain recruitment and onboarding trackers and follow up outstanding actions.
• Supporting employee engagement and a positive, collaborative and inclusive workplace culture.

Office Management

• Coordinate daily UK office administration and workplace requests.
• Manage supplies, facilities requests, access, post, visitors and routine supplier liaison.
• Maintain office, supplier and health and safety administration.
• Monitor IT equipment, including laptops and other devices.

Role Boundary & Complementarity

• Maintain the platform, data and recurring administration within controls set by the HR Business Partner.
• Escalate decisions, exceptions, employee-relations issues, access risks and material data issues rather than determining the HR outcome.
• Avoid duplication by owning repeatable execution while the HR Business Partner owns judgement, approvals, manager advice and process outcomes.