Executive Assistant

Company Description Oxford Ionics, an IonQ company, is at the forefront of quantum computing, developing powerful, accurate, and reliable quantum systems using unique trapped-ion technology. The company is dedicated to harnessing quantum physics to create computers that can dramatically outperform conventional supercomputers. Its mission is to tackle complex, previously impossible-to-solve problems through scalable and accessible quantum technologies. Oxford Ionics is committed to pushing scientific boundaries, shaping the future of quantum computing, and creating noiseless quantum systems that can be widely adopted. Team members join a pioneering environment focused on innovation, precision, and real-world impact.

Role Description This is a full-time Executive Assistant role based in Oxford with a hybrid work arrangement, combining on-site presence with some work-from-home flexibility. The Executive Assistant will provide comprehensive administrative and executive support to senior leadership, including managing calendars, coordinating meetings, and preparing agendas and follow-up actions. Day-to-day responsibilities include organizing travel and accommodation, processing expense reports, maintaining confidential records, and handling correspondence and document preparation. The role involves supporting internal and external communications, arranging events and workshops, and ensuring smooth coordination between teams and stakeholders. The Executive Assistant will also proactively identify opportunities to improve administrative processes and support the efficient operation of the executive office.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and confidentiality.
• Experience with Administrative Assistance tasks, such as document preparation, record keeping, and office coordination.
• Proficiency in managing Expense Reports and related financial administration with accuracy and attention to detail.
• Excellent Communication skills, both written and verbal, with the ability to interact effectively at all levels of the organization.
• High level of organization, time management, and prioritization abilities in a fast-paced, technical environment.
• Comfort using productivity and collaboration tools (e.g., Microsoft Office, Google Workspace, project management software).
• Proactive, solutions-focused mindset with the ability to work independently and as part of a cross-functional team.
• Prior experience supporting senior leaders in a technology, research, or science-driven organization is beneficial.
• Relevant education or training in business administration, office management, or a related field is an advantage.