Requirements
Candidates need relevant experience supporting senior stakeholders in a fast-paced environment, strong multitasking, prioritization, communication, and attention to detail. Proficiency with Microsoft 365 and Teams, experience coordinating complex international travel, and reliability with confidential information are required; willingness to learn AI tools is also expected.
Job Description
Overview
As part of our Executive Assistant team, you'll provide support across our Business Units, working with people at all levels.
This is a varied role that includes, diary management for seniors and arranging travel for our busy project teams – no two days look the same. You'll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.
This is an office-based role with some flexibility to work from home.
What you'll be doing
- Provide strategic calendar management and time planning support for seniors.
- Schedule complex meetings across multiple time zones.
- Coordinate internal meetings, which may include minute/action taking, supported by AI tools such as Copilot and Claude.
- Organise UK and overseas travel in line with our policy.
- Organise conference attendance and associated travel arrangements.
- Liaise with our clients when arranging meetings, building a strong working relationship.
- Arrange tours of our facilities and be on hand to support client visits.
- Perform general administrative tasks such as pulling together expense reports and raising purchase orders.
- Process statements of work and obtain signatures for contracts.
- Manage the induction and onboarding process for new employees.
- Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.
- Relevant experience within a similar role.
- Experience supporting senior stakeholders in a fast-paced environment. Be able to multi-task.
- Proficiency in using MS365 and Microsoft Teams.
- Experience coordinating complex international travel.
- Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.
- Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.
- Strong attention to detail and accuracy
- Complete reliability handling confidential, sometimes sensitive information.
- A proactive team player with a strong desire to muck in where required.
- 25 days annual leave plus bank holidays (with the option to buy 10 more a year)
- Company bonus (profit share)
- Flexible working patterns and hybrid working
- Medical insurance, life assurance and group income protection
- Employee assistance programme and mental health support group
- Enhanced parental leave
- Sabbatical leave
- Travel insurance (business and leisure)
- Generous company pension plan
- Personalised career development and training plans
- Free breakfast and two-course lunch in the office every day
- Free onsite parking and we are close to public transport links
- A variety of events organised by our social committee, ranging from summer and Christmas parties to board game nights and socials at our own rooftop bar!
Skills
About Cambridge Consultants
We do deep tech, you create the future… we are Cambridge Consultants. We do extraordinary, new-to-the-world deep tech innovation. What is deep tech? It’s a mindset; a bold strategy that harnesses radical science and engineering to achieve things no-one else can. It enables our clients to gain unassailable commercial advantage from defendable technology that they own. Markets are redefined, and the world takes notice. As the deep tech powerhouse of Capgemini, we’re ready to work with you to create technologies, services and products that have never been seen before. And which will transform business, society and the planet. If your ambition is to shatter the status quo, it’s time to get the future you want – with the power of deep tech. We are global team of 800 bright, talented people, delivering work across 35 countries from offices in Cambridge (UK) Boston (USA), Singapore and Tokyo. We have more than 140 laboratories and over 200,000 square feet of world-class design and development facilities. Our people are united by the ambition to turn brilliant, breakthrough ideas into scaled technologies, products and services. Cambridge Consultants is trusted by some of the world’s biggest brands and most ambitious start-ups to achieve their critical technology-based aspirations – and we’ve been doing it for more than 60 years.
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