Events Coordinator

Department: Business Services - Clients and Markets

Location: London - Woolgate

Description

Reporting to the Events Manager, the Events Coordinator will support the planning and delivery of events for DAC Beachcroft at a regional, national and international level.
Working as part of the central marketing team, this role supports all business sectors in a flexible resourcing environment.

Key Responsibilities

We are looking for someone who can:

On-side event support:

• Act as the on-site point of contact during live events, ensuring seamless execution of event logistics, and resolve any arising issues promptly.
• Collaborate with catering and facilities teams, both internally and externally as needed to ensure event spaces and requirements are met as planned.
• Coordinate with internal and external speakers as needed.

Event planning and production:

• Support the event manager in the planning and coordination of digital webinars, hybrid, and in-person events.
• Work collaboratively with marketing, design and digital teams as needed to collate event related assets.
• Ensure event-related presentations are brand compliant.
• Prepare invitations, and other event-related email communications.
• Produce regular registration reports to be circulated to key stakeholders.
• Support in the editing and distribution of post-webinar video content.

Communication and collaboration:

• Update our corporate website, and internal marketing hub, to notify clients and stakeholders of upcoming events.
• Respond to requests received to the Events inbox, and action as needed.
• Coordinate diaries for internal stakeholders, and outline key deadlines.
• Researching market trends and data to improve quality of events, including competitor events, invite designs, online event platforms and hybrid event formats.
  
  

Skills, Knowledge and Expertise

The ideal candidate has:

• Experience of delivering successful face-to-face events is required
• Experience hosting/support on virtual events (webinars) is desirable
• Strong organisational skills are required
• Some knowledge of how to work towards a budget is desired
• Experience working with external suppliersis ideal, but not required
• Attention to detail is key
• Basic copywriting skills and ability to adapt style to different audiences and channels is ideal
• Knowledge of Microsoft Word, Excel, and CRM

Essential Role Requirements:

• This role requires the candidate to be office-based. There will be opportunities to work occasional days from home, event dependent.
• This role requires the candidate to be available for events 9am-5pm, Monday to Friday, with after-hours support for events required on occasion.
  
  

Additional Information

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact recruitment@dacbeachcroft.com in confidence with the vacancy reference in the subject line, and we’ll be happy to help.

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Note for Recruitment Agencies
DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL).

Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable.

For PSL queries, please contact: recruitment@dacbeachcroft.com or csgrecruitment@dacbeachcroft.com