Requirements
Candidates should have 2-3 years of experience, ideally within the commodities sector, and a strong understanding of contracts and Incoterms. Proficiency in IT systems, excellent organizational skills, and the ability to work effectively in a multicultural team environment are required.
Job Description
Background
Established in 1977, Longulf specialises in supplying Raw Materials and Machinery to meet the needs of manufacturing companies. With a global network of suppliers, we provide services for all aspects of international trading, including marketing, logistics, finance and after-sales support. We provide dependable, responsive and innovative sources for materials and resources that are essential for our customers’ success. For suppliers, we offer a secure and valuable channel into alternative markets and place goods advantageously with competitive pricing.
Overview
To support and assist within the Documentary Operations Team, ensuring contracts are executed in an efficient and timely manner.
Key deliverables (Essential duties and responsibilities)
- To ensure contract files are received from Trading Team in good order
- To ensure Documentary Instructions / Shipping Instructions are issued on time and following relevant Incoterm; FOB, CIF, CFR, FCA etc.
- To co-ordinate with customers and suppliers worldwide; ensuring goods are expedited and shipped on time and in the correct manner
- To be able to enter details into our SAP B1 computer system
- To review and assist with updating of M files and transfer over to archive
- To assist with scanning and Archiving old files to M files regularly
- Update SAP with vessel discharge dates
- To understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates
- To provide documents to customers on time, which include, Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis
- To present documents to Bank for payment under Letters of Credit and Documentary Collection basis
- Constant liaison between suppliers, buyers, traders
- To monitor shipments and provide regular updates to customers
- Proactively follow-up on all requests and queries on time
- To check and pass suppliers invoices to the Accounts department for payment
- To have a basic knowledge of Letters of Credit and how they operate
- Ensure customers receive a high level of service
- To maintain and improve the working relationship with the relevant departments and to build up the sense of teamwork within Longulf
- To liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met and that Longulf is seen to be meeting them.
Please note: The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. This job description is subject to review to ensure that it truly reflects the strategic direction requirements of Longulf.
Job Requirements
- 2 – 3 years’ experience ideally in Commodities.
- Ability to understand Contracts and INCOTERMS.
- Good communication skills both written and verbally.
- Ability to multitask.
- Very good attention to detail.
- Flexible attitude.
- Good computer and information technology skills.
- Highly organized with an aptitude for problem-solving.
- Strong team player and can take responsibility.
- Will fit in well with our multicultural environment.