Administrative Assistant - SPD

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.

Responsibilities

• Typical responsibilities include but are not limited to:
  • Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
  • Performing research, analyzing information, and making recommendations based on findings.
  • Taking meeting minutes and managing meeting documentation.
  • Using computer apps and software to schedule meetings and appointments and maintain calendars.
  • Making travel arrangements.
  • Supporting projects, programs, or processes.
  • Answering moderately complex telephone and email requests.
  • Assisting with p card reconciliation and other basic budget activities.
  • Assisting lower level employees through training and/or mentorship.
  • Other duties as assigned.

Qualifications

Required:

• 2 years of any combination of related experience or progress towards or completion of a relevant university (post-secondary) degree or an industry-recognized certification.
• Solid administrative support working knowledge.
• Key skills include the ability to:
  • Communicate professionally in writing and verbally.
  • Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
  • Operate and maintain standard office equipment.
  • Problem solve and resolve moderately complex conflict and problems through sound decision making.
  • Organize and prioritize work and needs.
  • Understand and follow instructions.
  • Interact and work with others in a productive and professional way.
  • Work with discretion, confidentiality, and integrity.
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred:

• A recognized university (post-secondary) degree, directly related experience, and applicable industry-recognized certifications.