Back to jobs
Great Western Hospitals NHS Foundation Trust
Secretary - Cellular Pathology
Swindon On-site 0-2 yrs exp Hospitals and Health Care 1,821 employees
Sponsorship verifiedSecretarial SkillsAdministrationData EntryConfidentialityMicrosoft Office
Requirements
Candidates must have a GCSE grade C or above in English or equivalent, along with previous secretarial or administrative experience. Desirable qualifications include a secretarial qualification and experience in a pathology setting.
Job Description
Job Summary
An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department.
Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the Department.
You will be expected to accurately input specimen details, descriptions and reports onto the Laboratory Information Management system. To take part in quality assurance within the role to maintain department standards, as set out by UKAS ISO15189.
Main duties of the job
Successful applicant will join the Cellular Pathology Secretarial team and carry out all aspects of administration within the department. For full details see the responsibilities listed below, and in the attached job description.
All tasks will be completed following departmental standard operating procedures. The post holder will undergo a period of training then will work unsupervised once deem competent.
About Us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a heath and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job Description
Job responsibilities
Person Specification
Qualifications
Education, Qualifications and Training Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department.
Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the Department.
You will be expected to accurately input specimen details, descriptions and reports onto the Laboratory Information Management system. To take part in quality assurance within the role to maintain department standards, as set out by UKAS ISO15189.
Main duties of the job
Successful applicant will join the Cellular Pathology Secretarial team and carry out all aspects of administration within the department. For full details see the responsibilities listed below, and in the attached job description.
All tasks will be completed following departmental standard operating procedures. The post holder will undergo a period of training then will work unsupervised once deem competent.
About Us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a heath and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job Description
Job responsibilities
- Use the pathology IT system (Winpath) to input and retrieve information concerning patients and specimens, maintaining at all times a high degree of accuracy.
- Produce accurately typed and formatted Cellular Pathology reports from handwritten or audio dictation, using template reports where available. These reports are confidential and may be of a sensitive nature e.g. cancer diagnosis, fertility assessment etc.
- Accurately upload reports from external providers to Winpath. This may involve copy-typing hard copies, or copy-and-pasting electronic reports, with subsequent formatting to bring the reports in line with Cellular Pathology report templates.
- Type letters and other correspondence for Cellular Pathology medical staff.
- Print Cellular Pathology reports when necessary, for distribution via post or email.
Person Specification
Qualifications
Education, Qualifications and Training Essential
- GCSE grade C or above in English, or equivalent
- NVQ Level 3 or equivalent
- European Computer Driving Licence (ECDL)
- Secretarial qualification
- Administration qualification
- RSA2 or equivalent in keyboard skills
- Previous secretarial/administrative experience
- Previous experience of working within pathology
- Previous experience of working in a hospital
- A knowledge of pathology-specific medical terminology
- Experience in using Microsoft office packages, especially Word and Excel
- Customer services experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Education
["high school", "professional certificate"]
Skills
Secretarial SkillsAdministrationData EntryConfidentialityMicrosoft OfficeCustomer ServicePathology IT SystemsTypingReport FormattingQuality AssuranceMedical Terminology
About Great Western Hospitals NHS Foundation Trust
Great Western Hospitals NHS Foundation Trust is one of the top three Trusts to work for in the South West. We employ almost 5,500 staff and serve a population of over 750,000 across Wiltshire and neighbouring counties. Great Western Hospitals NHS Foundation Trust provides acute hospital services (at the Great Western Hospital in Swindon) and community health services across Wiltshire. These services include community hospitals, community nursing and therapy, and children's and young people's services.
View company profile →