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Great Western Hospitals NHS Foundation Trust
Pharmacy Procurement & Distribution Supervisor
Swindon On-site 2-5 yrs exp Hospitals and Health Care 1,816 employees
Sponsorship verifiedPharmacyProcurementStock ControlSupplier RelationshipsGood Distribution Practice
Requirements
Candidates must be a Registered Pharmacy Technician or hold a CIPS Level 4 Diploma, with ongoing professional development in procurement or supply chain management. Experience in a healthcare pharmacy setting and knowledge of Good Distribution Practice is essential.
Job Description
Job Summary
Band 4/5 depending on experience
We are seeking an enthusiastic and proactive individual to join the Pharmacy team at Great Western Hospital as a Pharmacy Procurement & Distribution Supervisor, offering the opportunity to develop leadership skills while contributing to a high-impact, patient-focused medicines supply service.
This role is open to applicants fromeither a Pharmacy or Procurement background. Applicants must be either:
If this role interests you, we would encourage you to get in touch for an informal chat or to arrange a visit to meet the team and learn more. Main duties of the job
To support the effective procurement, stock control, storage and distribution of medicines to ensure continuity of supply and patient safety across the Trust.
To manage ordering activity, supplier relationships and medicine shortages, ensuring adherence to contracts, governance requirements and value-for-money principles.
To provide day-to-day supervision and operational leadership for Pharmacy Procurement, Stores and Distribution staff.
To support compliance with Good Distribution Practice (EU GDP) and WDA requirements, including preparation for internal and external audits and delivery of staff training.
To contribute to the development, review and implementation of procurement and distribution procedures that improve efficiency, quality and resilience.
To work collaboratively with pharmacy, clinical and non-clinical colleagues to support medicines optimisation, dispensary services and patient care when required.
About Us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a heath and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job Description
Job responsibilities
The post plays a key role in ensuring the safe, timely and costeffective procurement, storage and distribution of medicines across the Trust, in line with medicines legislation and Good Distribution Practice (EU GDP).
The post holder will provide operational leadership across Pharmacy Procurement, Stores and Distribution, supervising staff, coordinating workload, managing medicines supply risks, and contributing to service improvement. The role also supports delegations under the Trusts Wholesaler Distribution Authorisation (WDA) and works closely with the Responsible Person to maintain full regulatory compliance.
Please See Attached Job Description For Full Details.
Person Specification
Qualifications
Qualifications Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Band 4/5 depending on experience
We are seeking an enthusiastic and proactive individual to join the Pharmacy team at Great Western Hospital as a Pharmacy Procurement & Distribution Supervisor, offering the opportunity to develop leadership skills while contributing to a high-impact, patient-focused medicines supply service.
This role is open to applicants fromeither a Pharmacy or Procurement background. Applicants must be either:
- ARegistered Pharmacy Technician with the GPhC (or actively working towards registration) oro Hold a CIPS Level 4 Diploma or above (or demonstrable progress towards) with ongoing professional development in procurement or supply chain management.
If this role interests you, we would encourage you to get in touch for an informal chat or to arrange a visit to meet the team and learn more. Main duties of the job
To support the effective procurement, stock control, storage and distribution of medicines to ensure continuity of supply and patient safety across the Trust.
To manage ordering activity, supplier relationships and medicine shortages, ensuring adherence to contracts, governance requirements and value-for-money principles.
To provide day-to-day supervision and operational leadership for Pharmacy Procurement, Stores and Distribution staff.
To support compliance with Good Distribution Practice (EU GDP) and WDA requirements, including preparation for internal and external audits and delivery of staff training.
To contribute to the development, review and implementation of procurement and distribution procedures that improve efficiency, quality and resilience.
To work collaboratively with pharmacy, clinical and non-clinical colleagues to support medicines optimisation, dispensary services and patient care when required.
About Us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a heath and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job Description
Job responsibilities
The post plays a key role in ensuring the safe, timely and costeffective procurement, storage and distribution of medicines across the Trust, in line with medicines legislation and Good Distribution Practice (EU GDP).
The post holder will provide operational leadership across Pharmacy Procurement, Stores and Distribution, supervising staff, coordinating workload, managing medicines supply risks, and contributing to service improvement. The role also supports delegations under the Trusts Wholesaler Distribution Authorisation (WDA) and works closely with the Responsible Person to maintain full regulatory compliance.
Please See Attached Job Description For Full Details.
Person Specification
Qualifications
Qualifications Essential
- Pharmacy Route: Registered Pharmacy Technician with the General Pharmaceutical Council (GPhC) or working towards registration.
- Pharmacy Route: Evidence of ongoing Continuing Professional Development (CPD).
- Procurement Route: CIPS Level 4 Diploma or above (or demonstrable progress towards).
- Procurement Route: Evidence of ongoing professional development in procurement or supply chain management.
- Willingness to undertake training in Good Distribution Practice (EU GDP 2013/C 343/01)
- Willingness to undertake training required to support Wholesaler Distribution Authorisation (WDA) responsibilities, including acting as an accredited trained person
- Pharmacy route: Accredited final accuracy checker qualification or willing to work towards
- Practice Supervisor Training or willingness to undertake
- Formal leadership or management qualification.
- Training in NHS procurement frameworks or public-sector purchasing regulations.
- Pharmacy Route: Experience working in a hospital or healthcare pharmacy setting, including stores, procurement, or distribution functions.
- Procurement Route: Experience in procurement, contract management, or supply chain roles, preferably within the NHS or public sector, including value-for-money decision-making.
- Experience in a regulated healthcare or pharmaceutical supply environment, such as hospital pharmacy, medicines supply chain, or healthcare procurement.
- Experience managing ordering, stock control, and supplier relationships to ensure continuity of supply.
- Experience working to standard operating procedures, governance frameworks, and audit requirements.
- Experience using IT systems for ordering and stock management.
- Knowledge and clear understanding of Good Distribution Practice (EU GDP 2013/C 343/01), and other relevant regulations, guidance and quality standards
- Experience working with medicine shortages and sourcing alternatives
- Experience supervising and coordinating staff and operational workloads in high-pressure environments, including directing activities, organising resources, and monitoring performance.
- Line management experience, including appraisal and absence management
- Experience supporting internal or external audits (e.g. GDP, MHRA, internal governance).
- Knowledge of Careflow MM, the hospital pharmacy computer system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Education
["professional certificate"]
Skills
PharmacyProcurementStock ControlSupplier RelationshipsGood Distribution PracticeOperational LeadershipComplianceAudit PreparationTeam CoordinationMedicine SupplyContract ManagementHealthcareTrainingContinuing Professional DevelopmentManagementDistribution
About Great Western Hospitals NHS Foundation Trust
Great Western Hospitals NHS Foundation Trust is one of the top three Trusts to work for in the South West. We employ almost 5,500 staff and serve a population of over 750,000 across Wiltshire and neighbouring counties. Great Western Hospitals NHS Foundation Trust provides acute hospital services (at the Great Western Hospital in Swindon) and community health services across Wiltshire. These services include community hospitals, community nursing and therapy, and children's and young people's services.
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