Recruitment Assistant | Operations Group | Human Resources | LMB 2333

Full time or part time, part time minimum of 28 hours per week.

Overall purpose:

To provide professional and proactive recruitment focused administrative support to the Human Resources (HR) Department at the MRC Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.

Main duties/ Key responsibilities:

Recruitment:
•    Provide administrative support for the end-to-end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation, suggesting improvements where necessary.
•    Provide a supporting role to the HR Advisors (who oversee and are responsible for the recruitment service) to ensure the service provided is as efficient and effective as possible.
•    Support the HR Advisors where possible in the management of immigration cases. You will need to learn the process and provide any support which may be required. 
•    Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis. 
•    Manage the HR recruitment inbox, ensuring emails are prioritised and actioned appropriately. 
•    Provide recruitment reports to HR Advisors as requested.

General administrative tasks: 
•    Act as a first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible. 
•    Jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate. 
•    Provide cover and support to the HR Admin Assistant during busy periods and absences.

Additional Information: 
For this role we are open to discussing the possibility of part-time hours, hybrid working, flexible start and finish times, or compressed hours. Please talk to us at interview about the flexibility you need.

Working relationships: 
You will be line managed by one of the HR Advisors, with all HR Advisors providing support and guidance.

Daily communication will be required with HR Advisors and the wider team.

Regular communication will be required with members of the LMB, particularly recruiting line managers and  administrators, and with the external UK Shared Business Service (UKSBS) that runs the central HR and recruitment system.

Person requirements

Education / qualifications / training required:

Essential: Educated to A Level standard or equivalent experience.
Desirable: Level 2 Business & Administration qualification or equivalent.

Previous work experience required:

Essential: 
•    Experience of working in an office environment and providing general administration.
•    Experience of working as part of a team.

Desirable: Experience of working in an HR environment and providing HR administration.

Knowledge and experience:

Creativity and initiative
•    Ability to act on own initiative, but also to know when to seek advice.
•    Ability to think creatively and interpret instructions.

Independent working
Essential:
•    Intuitive with the ability to manage challenging situations with little or no supervision.  
•    Willingness to venture into the office and liaise with staff and visitors as necessary.

Desirable: Experience of carrying out project work.

Verbal and written communication skills
•    Exceptional communication skills, applying diplomacy where needed.
•    Attention to detail in written work.  
•    Ability to interact with varying levels of staff and visitors.

Personal skills / behaviours / qualities:

•    Professional, approachable, and consistent.
•    Sensitive to general HR situations.
•    Good organisational skills with the ability to adapt to regularly changing priorities and workloads.

Corporate/Local responsibilities & requirements

You must at all times carry out your responsibilities with due regard to the UKRI: 
•    Code of Conduct
•    Equality, Diversity and Inclusion policy
•    Health and Safety policy
•    Data Protection policy

Job descriptions should be reviewed on a regular basis and at the annual appraisal.  Any changes should be made and agreed between you and your manager.

The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post.  All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post, the MRC and UKRI.  

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.
 

As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status, we apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here:
https://www.gov.uk/check-uk-visa/y 
 

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.

Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

More information can be found at www.ukri.org.

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme.  For more details, visit benefits of working for UKRI.

How we support EDI in the workforce

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’.

Disability Confident Employer

As users of the disability confident scheme, any candidate who opts into the scheme and best meets the essential criteria, will be shortlisted for interview. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How to apply

Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application.

UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be rejected and internal candidates may be subject to disciplinary action.

As part of the pre-employment checks there is a requirement to undergo Baseline Personnel Security Screening. BPSS is a pre-condition of employment and failure to achieve it may mean that the employment offer is rescinded. UKRI reserves the right to run, or re-run, security clearance as required during the course of employment.